Extract and digitalize data with Extractional
* PEPPOL compliant
You’re serious about your data.
We are too.
We are a group of developers, engineers, and entrepreneurs that came together and developed a simple data extraction solution to pull data from digital and scanned invoices and automate accounts payable operations.
Advantages of using invoice data extraction
Based on internal user research we did with our customers, we have identified that there is a real need for accounting departments to make the data entry process more productive. As such, the need for SMEs to start automating tasks like invoice processing is evident.
Accuracy of data
Automation of data extraction from invoices can eliminate many of the human errors caused by fatigue or oversight.
Centralization of data
The data captured by the extractor can be stored in a centralized location and therefore will be accessible to all stakeholders of the company.
Time savings
Manual invoice reading is time-consuming, and automation can save much of the time spent by employees in mundane repetitive activities.
Security of data
The possibility of introducing checks at various levels of the automation process initiated by the invoice extractor can enhance data security.
Employee reorientation
The time saved by the employee can be rerouted to productive tasks that can enhance their skillset and the company’s bottom line.
Scalability
An automated invoice data extraction system will streamline the accounting process, leading to scale-up enhancements.
Get in touch and start using Extractional within 24 hours. We offer a free trial and a simple installation procedure via Docker container.
Extractional, our data extraction solution
Having talked to hundreds of entrepreneurs and executives over the years we have identified a growing frustration building towards complex, subscription-based cloud solutions that guess their way through your documents. It turns out that what most SMEs need is simple, no-nonsense data extraction they stay in control of – for digital invoices and, with our built-in OCR, for scanned documents too. So we delivered exactly that.
Extract data from invoices
One important financial document that is common to all businesses is the invoice. The larger the business, the more invoices it receives. Nowadays businesses receive most invoices digitally, while documents such as delivery notes often still arrive as scans or paper copies. Reliably extracting data from all of them remains crucial for optimising operations.
Powered by Human Intelligence
Extractional offers the possibility to extract data from digital invoices with a known layout. All you need to do is to create one template for each vendor, once. You define your template because you know best. Instead of letting an algorithm guess where each value is, Extractional follows the rules you defined – guaranteeing maximum accuracy and simplicity at a fraction of the cost.
Scanned documents too, with OCR
Not every document arrives as a clean digital PDF. Extractional’s built-in OCR (optical character recognition) reads scanned invoices and delivery notes – even photographed paper copies – and turns supplier details, dates, amounts and line items into structured data. Digital and scanned documents then follow the same workflow, without manual typing.
Make use of your data
Once your new template is set up according to your needs, you can import invoices and start sending your invoice data to your ERP system, or any other software. You can also download your invoice data in CSV, JSON and even PEPPOL format as this format becomes more and more relevant. Indeed as of 18 April 2020 all public sector institutions and authorities in the EU have been required by law to receive PEPPOL invoices.
On premises solution
We have listened to countless entrepreneurs that were concerned about sending their data to the cloud. Our solution brings you back to the good old days of owning what you buy. Yes, that’s right, you deploy our data extraction software via Docker onto your company server and immediately enjoy all the benefits of on-prem solutions such as maximum privacy, strongest compliance and unlimited data processing.
A versatile tool
Our tool has first been developed with invoices in mind. We have however quickly adapted it to be used for a series of documents that all benefit from data extraction such as delivery slips, credit notes and more.
Easy invoice submission by e-mail
One or multiple e-mail addresses can be configured and Extractional will scan them periodically for new pdf invoices. Once detected the invoices will be processed automatically and the data extracted according to your defined workflow.
Customisation available
We have developed our document extraction tool to suit most needs of our clients. Nevertheless, we remain open to developing and implementing tailored solutions according to your specific requirements for a fee. Please do not hesitate to contact us should you require additional features and functionalities or help in integrating our tool with third-party software.
See Extractional in action
Want to easily pay your company’s invoices?
How Extractional improves the validation process for your client invoices
How Extractional improves the validation process for your billing documents
User guide: exporting validations
User guide: managing users
User guide: using all PDF tools
Videos open on YouTube.
Try our data extraction tool free of charge for 30 days. No strings attached.
Meet some of our clients
Contact us today to start your free trial and join our club of satisfied customers.
What makes us different?
One license
Back to basics. One single license, for a fixed fee, yearly. Just focus on growing your business, not on buying credits.
Unlimited users
Buy your license and use it, company-wide, with as many users as you have employees if that’s what you need.
Unlimited templates
Your company is growing fast? Don’t worry. Create as many templates as you’d like for the ultimate scalability.
Personalized support
Take advantage of our personalized support to ensure a seamless setup and optimal use of Extractional.
Limitless simplicity.
Let’s talk about price
Aligned with our philosophy of providing simple, affordable and efficient solutions we have made the decision to offer a selection of volume packages that can adapt to your needs. No back and forth estimating usage and buying credits. And because we are feeling generous we even offer a 30-day trial, no strings attached.
Bronze package
€2,200 / year
3,000 validations
This package includes 3000 validations. You will get unlimited users and unlimited templates as well as support for set-up and use.
Silver package
€3,400 / year
5,000 validations
This package includes 5000 validations. You will get unlimited users and unlimited templates as well as support for set-up and use.
Gold package
€4,500 / year
9,000 validations
This package includes 9000 validations. You will get unlimited users and unlimited templates as well as support for set-up and use.
Platinum entreprise unlimited package
€5,500 / year
Unlimited validations
Everything is included and unlimited in this package. Unlimited validations, users and templates as well as support for set-up and use.
Our Team
As both engineers, scientists, and entrepreneurs, our founding team has a unique perspective on how to bring value to enterprises by developing simple and cost-effective solutions.
Tom Kieffer
CEO
Tom is an engineer with over 15 years of operational experience in construction and project management. After starting his career with a leading international firm in Germany, he took over the family business, gaining deep expertise in managing and executing complex building projects and optimizing processes across multiple stakeholders.
Dr. Manfred Münch
CTO
Manfred is a computer scientist with over 35 years of experience in software design and development. He has led international teams across multiple countries and has a proven track record in delivering innovative software and hardware solutions, including extensive expertise in blockchain applications.
Andre Martins
Project Manager
André is an accomplished IT professional with a strong background in software development and extensive project experience. Guided by innovation and a commitment to continuous growth, he brings a proactive approach to complex technology initiatives while continually advancing his technical expertise.
Contact us
Contact us for sales enquiries, technical questions or any other request you may have. We are here to provide you with the information you need.
